PA/Team Secretary

19/08/2010

Salary:
Competitive salary + benefits

Location:
London

Job Description:

Key areas of responsibility:

Responsibilities will vary depending upon the type of work generated, the size of the profit centre and the needs of technical staff at which the PA is employed.  Duties may include any or all of the following:

• To generally act as PA to the director(s) and provide secretarial services to the profit centre as needed.
• To maintain an understanding of the surveyors roles and assist in helping them meet their duties, deadlines and priorities.  
•  To assist in managing emails, diaries, setting up meetings, providing briefing materials and coordinating travel.
• To prepare all invoices and complete all associated account management forms
• Upon receipt of new instructions: opening new job forms with all relevant information provided; dispatching the forms to the Accounts department; setting up files and ensuring the availability of the surveyor to run the job.
• To co-ordinate site inspections and portfolio surveys and generally deal with clients, other colleagues and sub-contractors.
• Audio and copy typing of all correspondence, reports, minutes etc for internal and external circulation.
• To liaise with other secretarial and administrative staff internally, as required, including Corporate Services.
• To assist with marketing material, pre-qualification questionnaires and fee tenders
• To collect timesheets from surveyors on a weekly basis
• To Monitor debtors/chasing payments
• General administrative/secretarial duties including the handling of all post, live filing, dead filing, faxing, photocopying, dealing with deliveries, organising couriers, ensuring efficient use of administrative/quality assurance systems.
• Performance of duties not specifically listed above but which may reasonably be expected of a competent PA/Team Secretary.

Contact:
Human Resources Department
E: Human.Resources@watts-int.com

Closing date for applications: 27th August 2010 at 9.00am